HOW WE COMPARE
Mindbody is for multi-location gyms. Vagaro is for salons. Acuity is just scheduling. We're built for you.
| Feature | My Session Tracker Built for solo service pros | Spreadsheets The DIY approach | Mindbody Built for studios & gyms | Vagaro Built for salons & spas | Acuity Scheduling Scheduling only |
|---|---|---|---|---|---|
| PRICING | |||||
| Monthly cost | $10/moUnlimited clients. Free up to 3. | $0But it costs you time | $159–$699/moStarter to Ultimate Plus | $30–$85/moGoes up with each staff calendar | $20–$61/moScheduling only. Add-ons extra. |
| Free plan | Yes, up to 3 clients | Yes | No | No (30-day trial only) | No (7-day trial only) |
| Hidden fees / add-ons | None | None | Yes — 20% marketplace fee, SMS, branded app all extra | Yes — texts, forms, website all cost extra | Yes — SMS, packages, video all extra |
| Contract required | No | No | Yes, some plans (up to 24 months) | No | No |
| FEATURES | |||||
| Session / package tracking | Yes | Manual | Yes | Yes | Partial (packages on higher plan) |
| Client notes per session | Yes | Manual | Yes | Limited | No |
| Appointment booking | Yes | Manual | Yes | Yes | Yes (core feature) |
| Automated reminders | Yes | No | Yes (add-on cost) | Yes (add-on cost) | Email free; SMS costs extra |
| Invoicing & payments | Yes (via Square) | Manual | Yes | Yes | Yes (via Stripe/Square) |
| Business dashboard | Yes | No | Yes (advanced) | Yes | Basic only |
| iOS + Android apps | Yes | No | Yes | Yes | Yes |
| Team support | Free — for you & 4 teammatesNo per-seat fees | Shared file — manualNo access controls | Extra staff seats cost more~$30–50/mo each on lower plans | +$10/mo per staff calendarCalendars 2–7; free from the 8th | Higher plans only6 staff on Standard, 36 on Premium |
| WHO IT'S BUILT FOR | |||||
| Best fit | Solo pros with 5–20 clients (trainers, dog walkers, yoga instructors, coaches) | Anyone willing to trade time for $0/mo | Multi-location studios and gyms with staff and memberships | Salons, spas, and wellness centers with multiple service providers | Anyone who just needs online booking — no client tracking |
| Setup time | Minutes | Immediate | Up to 8 weeks (onboarding) | A few hours | Under an hour |
Pricing sourced from vendor websites and review aggregators, April 2026. Mindbody pricing varies significantly by plan and location. Vagaro costs increase with each additional staff calendar. Acuity base price covers scheduling only — video, SMS, and other tools are separate.